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Business Do Time Management Apps Actually Make a Difference?

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Some people have heralded time management apps as a life-saver. Before time management apps, life was dark and full of terrors. After their introduction, it became bright and full of hope. Or so the stories go. But is the hype real? Do time management apps really make a difference? 

This author has experienced all kinds of time management apps throughout his career. Paid and free, user-friendly and not very user-friendly, this author has used them all. In this article, I’m going to discuss some advantages and disadvantages of time tracking apps. After reading, you will be able to judge for yourself if these apps have some actual benefit or not. 


Cloud Storage

It’s easy to lose your stuff. Our attention spans are decreasing. Sometimes we forget where we put our pen, even if we just placed it besides the black notebook (Yes, I know that was oddly specific). Point is, it’s easy to lose things. That goes for our data as well. 

Many time management apps come with built-in cloud storage. This means that even if we lose our mobile phones, we can still access our appointments and to-do-lists from another device. 

This is a powerful advantage of time management apps. Traditional paper-based organizational methods are easy to use but there’s always a risk of loss involved. Not everyone has a habit of losing or forgetting their stuff but when something important gets lost, it makes things very problematic. 

Increased Productivity

No matter which way one wants to spin it, time management apps do increase our overall productivity. Especially if one never used to organize or schedule their day-to-day activities. One day you’re going with the flow but after installing a time management app, you get a clear picture of your daily, weekly, monthly, or even yearly goals. 

Many time management apps, especially best time tracking app , monitors your activity for the day and provides a detailed analysis of the work done. They can even analyze the time spent on unproductive activities (Something this author, unfortunately, tends to do). 

We all have opinions and biases that color our judgments. Having an unfeeling system tell us how productive we were throughout the day definitely puts things into perspective. 

See also: How to Use Trello for Project Management

Sophisticated Methodology

There’s nothing new about wanting to be more productive. That has been humanity’s goal since our inception. What’s interesting is that now we have the technology and drive to do it in unique ways. 

Time management apps come in all shapes and sizes. Both complex and simple tools can be found in the market. Depending on the app you use, you can use colors, assign priority levels, set deadlines, and even ask the system to send you notifications about important tasks and appointments. 


Extra Steps

Even if creating a to-do-list requires only one or two clicks, it’s still not as simple as jotting down a quick reminder on a sticky note. When I’m using a time management app, I have to be in a different mindset. 

For example, if I am currently working on a Word document and suddenly remember an important task that needs to be entered in my to-do-list, I’d have to click out of the current app, open my time management app, find the right place for the task, and perhaps fill some parameters like due date.

Compare that with grabbing a pen, jotting down the task on some notebook, and resuming my work, it’s clear which method is simpler.

Learning a New System

Even in this day and age, not everyone is tech-savvy. Learning about a new management system takes time. It doesn’t matter how simple or easy an app looks. Most of the time, there are features and customizations that you only discover after extensively using the system. 

Sometimes there are features that sound attractive and look good on paper but once I get used to the app, these features prove unuseful or irrelevant for my needs. Spend a good week or two to figure out and get in the flow with a time management app. Only then will you be able to accurately come to a conclusion about the tool. Basically, we wasting time to manage time. 


Sometimes it’s just all too much. Most people only need a time management app to put in important tasks and appointments. And maybe get reminders about them as deadlines approach. They don’t require any complex features. 

These additional features are more likely to inspire procrastination as people (me!) tend to try and mess around with these extra tools instead of completing some actual tasks.


These are just some pros and cons of time management apps. Hopefully, you were able to get an idea about their usefulness. Everyone is different and not all will be able to make adjustments. But before coming to a conclusion, I recommend testing an app for at least one month.

See Also: Cheapest Ways to Send Money to India  

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